Synchronise supplier access with the programme
Identify the time available for installation and the time available for removal. Aventura properties with managed access may need separate arrangements for each visit. Confirm the entrance and contact rather than assuming public event hours describe when suppliers can enter.
Avoid losing the contact after the event
Appoint someone responsible for keeping access open during cleanup and collection. If facilities are used across several sessions, ask about supplies and service between them. Keep any revised times in the rental agreement as well as the organiser’s schedule.
Keep the closeout contact in the rental instructions
Confirm who remains responsible for the Aventura property after guests and the main organiser leave. Give that person the accepted collection arrangement and a way to report access changes. If barriers, furniture or cleaning activity affect the supplier entrance, coordinate them before the final handoff rather than assuming a closed event means an empty, accessible site.
- Contact after the main programme
- Accepted collection instructions
- Pack-down leaves the approach available